Privacy Policy

Last updated: 03 June 2026

1. Who We Are

HC Artists is an artist management agency based in the UK, specialising in studio management, show facilitation, commissions, collaborations, and brand activations. We are the data controller for the purposes of UK data protection law.

If you have any questions about this policy or how we handle your data, please contact us at:

Email: info@hcartists.com

2. What Personal Data We Collect

Contact form When you get in touch via our website, we collect your name and email address, along with any information you choose to include in your message.

Analytics We use Google Analytics to understand how visitors use our website. This may include pages visited, time spent on each page, how you arrived at the site, general location data (country or city level), and your device type and browser.

Cookies We use cookies to keep our website running and to gather analytics data. See Section 5 for full details.

Instagram Our website links to our Instagram account (@hc.artists). If you visit our Instagram page or interact with any embedded Instagram content, Instagram may collect data about you independently of us. We recommend reviewing Meta's privacy policy for details.

3. How We Use Your Personal Data

We use the personal data we collect to:

  • Respond to enquiries and requests submitted via our contact form

  • Discuss potential commissions, collaborations, or brand partnerships

  • Improve the performance and usability of our website using analytics data

4. Our Legal Basis for Processing

Under UK GDPR, we rely on the following legal bases:

Legitimate interests — we process enquiry and analytics data to run and develop our business effectively.

Consent — where we use non-essential cookies, we will ask for your consent via our cookie banner.

Contract — where we enter into a working relationship with you (for example, a brand partnership or commission), we process your data as necessary to fulfil that agreement.

5. Cookies

Our website uses cookies to function and to help us understand how it is used.

Cookie typeProviderPurposeCan be declined?EssentialSquarespaceSite functionality, security, and session managementNoAnalyticsGoogle AnalyticsUnderstanding visitor behaviour to help improve our siteYes, via our cookie bannerSocial mediaMeta (Instagram)Set when interacting with Instagram links or contentManaged by Instagram/Meta

You can update your cookie preferences at any time by clearing your browser cookies and revisiting our site. Most browsers also allow you to manage cookies through their settings.

6. Third Parties We Share Data With

Squarespace — our website is built and hosted on Squarespace, who process data on our behalf as a data processor. You can view their privacy policy at squarespace.com/privacy.

Google — we use Google Analytics to analyse website traffic. Google may transfer data outside the UK under standard contractual clauses. You can view Google's privacy policy at policies.google.com/privacy.

Meta (Instagram) — our website links to our Instagram profile. Any interaction with Instagram is subject to Meta's own privacy policy, which you can find at privacypolicy.com (Meta).

We do not sell your personal data to third parties.

7. How Long We Keep Your Data

We retain enquiries received via our contact form for 2 years, after which they are securely deleted. Where we enter into a working relationship, we retain relevant records for 6 years in line with standard UK business practice. Analytics data is retained in line with Google Analytics' default retention settings (26 months).

8. Your Rights

Under UK GDPR, you have the right to:

  • Access — request a copy of the personal data we hold about you

  • Rectification — ask us to correct inaccurate or incomplete data

  • Erasure — ask us to delete your data in certain circumstances

  • Restriction — ask us to limit how we use your data

  • Portability — request your data in a commonly used, machine-readable format

  • Object — object to us processing your data on the basis of legitimate interests

  • Withdraw consent — where processing is based on consent, you can withdraw it at any time

We do not carry out any automated decision-making or profiling.

To exercise any of these rights, please contact us at info@hcartists.com. We will respond within one month of receiving your request.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

9. Data Security

We take reasonable steps to protect your personal data from unauthorised access, loss, or misuse. Our website is hosted on Squarespace, which maintains industry-standard security practices. Please be aware that no method of transmitting data over the internet is completely secure.

10. International Data Transfers

Google Analytics may process data outside the United Kingdom. Where this is the case, Google operates under standard contractual clauses approved by the ICO to ensure your data remains protected.

11. Children's Privacy

Our website and services are not directed at children under the age of 13. We do not knowingly collect personal data from children. If you believe we have inadvertently done so, please contact us and we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the date at the top of this page. We encourage you to review it periodically.

13. Contact Us

HC Artists Email: info@hcartists.com